Top 6 traveling tips for businesses

traveling tips for businesses

Global business means global travel at some point in your career.  Like anything, there are certain insights and rules to be aware of when going abroad. These insider secrets provide more than comfort — they also provide security, sanity and safety.  Traveling for business does not have to be a hassle.  In fact, it can be quite manageable and headache free, when you learn and apply a few habits.  

To make your global business travel simple and successful, plan on incorporating these six tips:

  1. Protect your passport
  2. Check Wi-Fi availability for your chartered jet
  3. Be mindful of electronics adapters
  4. Be smart about wake up calls
  5. Manage your data plan
  6. Find out if you need vaccination shots

Protect your passport

When you are traveling internationally, your passport is a critical part of remaining safe and secure, so be sure to protect it.  Leave several photocopies of your passport at home.  Also, if you will be staying in particular international destinations for more than a few days, check in with the US consulate.  As far as your passport itself, make sure you have at least three pages for visa stamps upon arrival in other countries. This ensures that you will be able to cross borders and move about through customs’ clearances with no problems.

Check Wi-Fi availability for your chartered jet

While aboard your chartered jet, you may decide to catch up on business e-mails or look over notes for your upcoming meetings at your international destination.  You will need Wi-Fi to take care of these items.  In addition, you may want to check in with family and friends online, while you are in flight for many hours.  Your private chartered jet probably comes with Wi-Fi onboard; however, to be sure, check in advance with the air craft services firm that is managing your jet accommodations.  A top quality, experienced firm that works with business organizations and leaders regularly will immediately know the answer.  Also, once you are on board, verify with the jet operator and crew when it is safe to begin your online activities.

Be mindful of electronics adapters

As you travel the world, the electrical outlets may be different from the ones at home.  For example, in Europe and Asia, the electrical outlets are 220 volt outlets.  In certain parts of South America, the outlets are 115 or 127 volt.  In the US, the standard is 120 volts.  Be sure to check the outlet standards for the country in which you are traveling; therefore, you can get the appropriate adapter and charger for your phone, laptop and other devices.  If you forget an adapter or charger, you can simply ask your hotel front desk.  This is a standard request by international travelers and they are likely to have one for sale, or allow you to borrow one that has been left behind by another guest.

Be smart about wake up calls

Back home, you probably use your smart phone as an alarm and it works like a charm.  It might work just as well internationally, but do not take the risk; especially, if you have critical business meetings or calls to get to on time.  As you are traveling from one international destination to another, and cell phone networks change, your phone may not make the adjustments in time.  Therefore, if you are relying on your phone for a wakeup call, it may not wake you up in local time.  Ask the hotel front desk to give you a wakeup call and sleep easy.

Manage your data plan

You probably have several apps on your phone, Internet coverage, and potentially more than one email account set up.  All of these services rely on your data plan; nevertheless, when you are traveling abroad, your phone may be using “roaming” access to provide these services to you. Even if you are not actively accessing the Internet via your phone, the apps you have on your phone will automatically continue to use your data. This all adds up to a potentially enormous cell phone bill when you return home, since roaming data rates average $20 US dollars for each megabyte of data used.  To avoid this hazard, purchase more data in advance, use Wi-Fi in each locale, or buy a local SIM card.

Find out if you need vaccination shots

Vaccinations are just for the flu in most peoples’ minds; however, when you are traveling globally for business, you may be going to a country that requires specific vaccinations for entry.  Some countries will not require shots at all, while others may require several.  Complete your due diligence and research in advance. Determine which vaccines you must have administered, if any at all, and make an appointment to have them administered well in advance of your trip. If you will be on international business travel for an extended period of time, and will be taking your furry family member along with you, this applies to your pet as well.

Kamran Khan is an international trip support and flight planner for Icarus Jet.  Khan is passionate about planning flights that are both safe and efficient.

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