Paperwork is not necessarily the most glamorous part if you run a small business. If possible, you want to eradicate paper in your business. By using online tools, this is possible. This is true for invoicing. You can now send and track invoices online using an online invoice. This document is needed in order to inform your clients about the amount to be paid for the services you have provided.
When you have several clients, it feels like you are drowning in a sea of paper. This is true,especially for your accountant. Since you don’t have a lot of employees, you might even help out if there are a lot of invoices to be issued. This takes a lot of time and this could take your mind off other important things to do for your business.
Create each document
The first option if you want to avoid paperwork is to encode the document in a Word or Excel file and send the said file to your clients. It takes time and effort though. It is still like writing every detail, but you use a soft file to do it. If there are mistakes, you cannot easily find them, so you have to go through the document again. The only good thing is that you can now send the document online anytime.
Hire a freelancer
This is not necessarily the best option but if you don’t want to hire another full-time accountant just to deal with invoices, this is another option. You just have to provide the details and this person will encode all of them to create an invoice. You can check the final copies and you can send them to the clients yourself.
Online invoice generator
This is the best option. You can easily send the online invoice, as the tool will do everything for you. The template is already there. You just have to make changes to the data depending on the client. The total will be calculated for you. Other details that you need are already there, so it won’t be a problem anymore. If there are mistakes, you can easily find them and have them corrected.
You can preview what you have created and check if all the details are correct. If you are satisfied with the generated document, you can save it, and then send it to your client.
The use of an online invoice generator has become really popular these days. A lot of companies have gone paperless because they started with this move. They have also made the process easier and faster. They have served their customers well and it is a good change. You can also do the same thing for your small business.