How to Find the Best Way to Archive Your Emails

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More and more organizations are looking at email archive solutions to efficiently manage, retrieve, and store their data. Enterprise emails are vital pieces of information, and there are federal regulations in terms of how they are stored. The result of this has been the development of various archive solutions to ensure organizations can store, find, and retrieve emails quickly and cost-effectively.

Why Use Email Archiving?

No longer are email archival solutions limited to backing up communications. Rather, they offer search and retrieval solutions that can go back years. Thanks to these solutions, all messages can be smoothly and effectively managed. Different organizations need this for different reasons, although there are some commonalities:

  • Storage management.
  • Knowledge management.
  • Legal compliance.
  • Litigation support.

The legal element is a very serious one, and one that all organizations have to be compliant with. If they aren’t, they can be sanctioned and fined, or even face criminal charges.

Besides legal compliance, there are some other benefits as well. Mainly, it is that organizations offer their staff and themselves positive working methods. Unfortunately, there is a cost associated with these solutions. However, they offer a fantastic return on investment.

What Are the Advantages of Email Archiving Solutions?

Email management and storage solutions offer a fantastic data recovery solution. Added to this, however, they also help to protect against unexpected or sudden loss of data. It is very easy to retrieve any information relating to the business, even if the mainframe computer of the organization were to break down completely. This is because these solutions are now mainly cloud-operated, which means that the information is actually stored elsewhere, and backed up there as well. Naturally, all this information is encrypted, so that it is also secure at all times.

By having an effective email storage solution in place, businesses can avoid regulatory and legal issues and disputes, which can occur when communication and email messaging is interrupted. While there are many companies that deal with very sensitive information, including private and financial data, who may want to continue to store information on site, the vast majority are seeing how online cloud storage can benefit them even more. So much so, in fact, that even those organizations that deal with sensitive data are starting to consider it, albeit only with extra security measures in place. Naturally, this does mean that you have to research your storage provider so that you are guaranteed that it is fully safe, encrypted, and baked up in the right way.

The process of retrieving data in order to be able to defend yourself in a lawsuit can be very difficult, taking up a lot of time and money. Without good storage solutions, they will have to hire specialized IT and technical personnel who can go through the data. Through email storage solutions, however, anyone trained in the software will be able to perform a search and retrieve all the relevant information. The amount of time and money that can be saved with this is tremendous!

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