Moving, in general can be a very stressful time. Relocating your business however, is often even more stressful than moving your home. Take the time to plan ahead, starting with these simple 10 tips to ensure your move goes as smoothly as possible.
It’s never too soon to start planning and packing. Obviously, it would be wise to start packing the items you don’t necessarily need to access every day- old legal records, backup supplies, training documents, etc. Even if it may seem like a small item to worry about packing, taking care of the small things now rather than later will most likely save you stress and time in the long run.
2) Start informing clients of your new address early
If you know where you’ll be moving, start planting the seed in people’s ear so they’ll remember you have a new address when the time comes around to visit your office or send you mail. Many people may forget if you tell them once, so start mentioning it early- especially to those who frequently need your address.
3) Donate any furniture you don’t need
Donate or sell any furniture you won’t need, or plan to upgrade, before moving. Don’t waste the money and effort of moving something you may not need a month or two down the road. Make sure to do this in advance- if you’re planning on selling items it may take longer than you originally plan, so try posting your items to Craigslist at least a month before your move.
4) Research Interim options
Interim housing is a great option for you to consider before finding a home close to your new office. By renting a temporary place you’ll have extra time to research the area and the options that city or county may provide. This is particularly important if you’re moving out of state or to a location you’re unfamiliar with. Interim housing can be a great way to become familiar with an area before you decide on a specific location to live that is near your business.
5) Get insurance for your moving truck
Nothing can dampen a move as coming across legal issues or finance issues due to the physical move. Avoid the unnecessary risk by making sure your moving truck is covered by insurance. A few extra bucks may save you a fortune.
6) Hire a tax relocation expert
Another financial aspect to consider are your taxes. It may be worth hiring an expert to save you time and ensure that you’re saving money where you can, based on the location you live in. Taxes will probably change whether you’re moving cities or states, so make sure your accountant or tax expert is well versed in the tax changes associated with relocating.
7) Consider upgrading your technology
After you’ve moved, you’ll need to set up all your pre-existing technology. While undergoing this process, it could be a convenient time to update computers, phones, or even software applications. Do some inventory and analyze what you may or may not be able to upgrade before or after your move.
8) Mark boxes in a specific fashion
To stay organized, make sure you clearly label every box. Moving takes enough time itself- don’t hinder your performance because you can’t find the one document you need to close a deal. Try using a numbering system if you have a lot of physical files.
9) Utilize social media
Social media is an incredibly convenient way to get the word out about your move or other business changes happening both before and after your relocation. This is another great way to remind people that you’ve moved and reach people on a personal level.
10) Hire a lawyer
Your new location may have new ordinances regarding city codes or requirements. Make sure to hire someone who’s knowledgeable in this area and will help ensure your business is operating soundly in your new location. Almost nothing would be worse than finally getting set up in your new office space, only to have the city pile unforeseen fees on your desk that may prevent you from operating successfully.
By Robb Lax of Arch Interim Housing, a company offering corporate and temporary housing solutions in St. Louis.