10 ways to make your office more efficient

10 ways to make your office more efficient

A well organised office makes all the difference in achieving successful results in the workplace. If all staff members in the office are on the same page, the work performance is generally higher and the atmosphere is also more relaxed. There is nothing worse than a disorganised office; the time it takes to put something right could be time spent on more important tasks. To maximise the results you achieve day by day, take a look at the following tips that you should take on board for your business.

  1. Set up a dropbox account for admin documents and client files. Dropbox allows you and other staff members to have access to all files saved in the folder and is also a storage space that is accessible to all. Another benefit to dropbox is that it has the capability of allowing you to easily share files with clients by invitation or URL. One of the best things about dropbox is having the ability to access files from any computer or device connected to the internet.
  2. Some people work better listening to music rather than sitting in silence. Although the type of music that you perform well listening to at work will most probably be different to the music that you usually listen to. Create a chilled playlist with songs that work well for you and the team and you could see productivity increase.
  3. Keep your office cupboard tidy and organised as well as being stocked up with the essentials you need. Phoenix Direct has a wide range of office essentials all on one site. This will save you time rather than searching across various sites for different items needed.
  4. Keeping your desktop organised is something that a lot of office workers fail to do. It is easy to get in the habit of saving files directly to your desktop but then finding them again when needed amongst others can be a task in itself. Try to get yourself in the habit of storing documents into organised folders to save time.
  5. If you have a bookshelf in the office or if you work in PR or media it is likely that you will have a backlog of print media. In order to access information needed quickly it is advised that you stock alphabetically and chronology.
  6. Fill your office with plants and the occasional wall decoration to make the office feel more homely. Feeling more relaxed within your workspace will increase productivity.
  7. Try using a task management system to keep track of your workload. Trello is a great tool for managing and sharing tasks amongst members of staff.
  8. It is common for office workers to have a lot of documents and applications open at the same time. Try to minimise the amount you have open in order to keep your computer up to speed.
  9. Balance the workload within the office. If an employee has too many tasks that they could not possibly complete within a week this could lead to high stress levels and reduce the lack of productivity as they will be working under too much pressure.
  10. Lastly to state the obvious, try and keep your desk as clear and organised as possible. After all no one likes working in a mess.

You must be logged in to post a comment